HR InStaff
€25M+Annual turnover
We are your AI automation agency
We automate recurring processes with intelligent AI agents – from analysis through implementation to ongoing operations. GDPR-compliant on European infrastructure.
From analysis to operations
Process automation with artificial intelligence
As an AI automation agency, we take over the work that costs your team hours every week: answering customer inquiries, processing invoices and receipts, moving data between systems, compiling reports. These recurring processes are exactly what we automate with AI – reliably and transparently.
We do it with custom AI agents: virtual team members that use the same tools as your employees and work around the clock. Unlike rigid automation, they understand context, handle exceptions and keep learning. Which processes to start with is something we work out together – if you like, with a compact round of AI strategy consulting up front.
We advise from Vienna for the entire DACH region, on site or remote, and run your automation permanently on European infrastructure. Get in touch for a free, no-obligation intro call.
Our services
How we automate your processes
Process analysis & use-case selection
We look at your workflows and find the processes where automation has the biggest leverage – ranked by time saved, effort and risk, not by hype.
Automation with AI agents
Instead of rigid scripts we deploy AI agents that understand context and handle exceptions. That keeps even complex workflows automatable.
Integration into existing systems
Your automation fits into the tools you already use – email, CRM, ERP, ticketing. No migration, no parallel world.
Operations & continuous improvement
We run your automation permanently, monitor its quality and keep improving it. You can always see what was automated and with what result.
HR
Medianotus
€2M+Annual turnover
Logistics HHLA Next
€1.7BAnnual turnover (Group)
We integrate seamlessly into your infrastructure
Slack 
Microsoft Teams 
Outlook 
Gmail 
Notion 
Google Drive 
Salesforce Slack Microsoft Teams Outlook Gmail Notion Google Drive Salesforce 
HubSpot 
OpenAI 
Anthropic 
Datadog 
Jira 
Zapier 
Stripe HubSpot OpenAI Anthropic Datadog Jira Zapier Stripe 
GitHub 
Linear 
QuickBooks 
Zendesk 
Asana 
Intercom 
Google Calendar GitHub Linear QuickBooks Zendesk Asana Intercom Google Calendar FAQ
Common questions about AI automation
Which processes can be automated with AI?
Recurring workflows with a clear pattern work best: answering customer inquiries, processing invoices and receipts, maintaining and transferring data, coordinating appointments, compiling reports. As a rule of thumb: whatever a new employee could handle after a short onboarding, an AI agent can usually take over today.
How are AI agents different from classic automation like RPA?
Classic automation follows rigid rules and breaks as soon as something deviates from the pattern – a different invoice format, an unusual request. AI agents understand content and context: they read free text, handle exceptions and escalate to humans when they are unsure. That makes processes automatable where rule-based tools fail.
How much does AI automation cost?
It depends on the process: a clearly scoped automation is quick to price, a large workflow spanning several systems is accordingly bigger. Tell us the process that costs your team the most time and you will get a free, no-obligation offer with clear costs.
How quickly will we see results?
Most automations deliver their first productive results within a few weeks. We start with one process, show measurable results early and expand step by step from there.
Is AI automation possible in a GDPR-compliant way?
Yes. We run your automation on European infrastructure, use European-hosted or open-source models on request, and make sure sensitive data never leaves your setup. Privacy is part of the architecture, not an afterthought.
We don't know where to start – can you help with that too?
Yes. That is what our AI strategy consulting is for: we review your processes, prioritise the use cases with the biggest leverage and give a clear recommendation – you can implement with us or in-house afterwards.
Which process should we automate for you?
Tell us one task that costs your team time every week. We'll show you what AI automation can do there – with a free, no-obligation offer.
How can we help?
Book a short intro call – we'll answer your questions and work out together which of your processes are the best fit for AI automation.